How to import Gmail Email to Outlook

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  • Updated on January 19th, 2023

Many users search for the process to import Gmail email to Outlook, this is because of recent update Outlook provides several new features. These features are unique therefore, users are attracted with Outlook. The outlook is more focused on Business personals, who needs a daily backup of their important data. So, if you also search for the process to migrate Gmail emails to Outlook, then follow the guidelines. Readout this complete blog carefully, to not miss out any single step.

If you have more question about Outlook preference over the Gmail, you can read the next section.

Why users prefer Outlook over Gmail

  1. Integral Across Email, Calendar & Contacts – Outlook Email is advanced and popular modes of communication. Outlook provides one-stop solutions to its users to set up meetings with clients. It gives detailed information about the contacts, and dial the conference calls or jump into online meetings.
  2. To Access Emails Offline – Out of many advantages of Outlook, one big such advantage is the facility of accessing the emails Offline. Means, user need no to has a internet connection to read the inbox emails. Also, users can respond to the emails while he was offline and those emails will send automatically when you will back online.
  3. Organize Emails Accordingly – Every user has its own taste and own likings. It provides customization for its users to give a unique interface. Hence, Outlook provides a user-specified method to organize the Outlook emails but in the case of Gmail, it is specified to some specific labels.
  4. Scheduling meeting rooms – One can easily schedule their resources with the help of Outlook email account. In resource sharing, you can schedule your meeting rooms, projects, and other tasks.

But you can do the same with Gmail. So, what is the difference? Well, you can do that, but the steps are cumbersome.

  1. Manages Less Worthy conversation – Outlook helps to manage the less worthy emails by sending them to deleted item folder. From the deleted folder, if users find that some mains worthy then they can restore them. But if not, then they have a cleanup option where all new emails kept intact and old email is send to the deleted folder item.

Methods to Import Gmail Email to Outlook

Now we will discuss the process of migrating the emails from Gmail to Outlook. For migration, we have two different methods to migrate the Gmail email to Outlook. And these are:

  1. Manual Techniques
  2. Professional Techniques

We will discuss here both the techniques. Let’s start with the manual techniques:

Manual Techniques to Transfer Gmail Gmail to Outlook

Follow the below steps to export Gmail emails:

  1. Open Outlook mail and log-in using Outlook credentials.
  2. Click on setting icon and then choose View all Outlook settings.
  3. After this, select Mail and then Sync Email.
  4. Opt for Gmail.
  5. Put any display name in the Connect your Google account window.
  6. Then click on the option – Connect your Google account so we can import your email from Gmail.
  7. Select ‘Create a new folder for the imported email, with subfolders like in Gmail.’
  8. On the sign-in window, select the desired Gmail account.

After completing all these steps successfully, you will find that all your Gmails are transferred to Outlook. But as you completed this process manually so, you will find some disadvantages of using this. Let’s discuss them here:

Why Export Gmail Emails to Outlook is NOT Reliable Through Manual Ways?

As manual ways are free methods but these have some disadvantages in it. And these are:

  • It takes a lot of time to execute the steps.
  • There is always a risk of data loss and data corruption.
  • Users must have technical knowledge otherwise it will create a problem.
  • Etc.

As there is some disadvantage in the manual steps so, user can opt Professional method to import Gmail email to Outlook. Let’s discuss them here:

Professional Technique to Transfer Gmail Email to Outlook 

In case you weren’t able to transfer your emails from Gmail to Outlook or you don’t want to use this lengthy method then you can opt for the professional techniques. With the help of professional tools, one has to take the help of the utility to transfer Gmail emails to Outlook. Through these methods, one can easily transfer the mails and it doesn’t even require any technical knowledge as it is developed with the simple GUI. Generally, professionals use the Gmail Backup Tool to move their emails in bulk from Gmail to Outlook. Through this, they can save their time apart from this there are many other advantages of using them. 

Now, let’s discuss the professional Gmail Backup Tool:

Benefits of Using the Professional Tools

  • Users can able to delete the emails after migration and free up the server space.
  • Options available to resume the backup after the backup interruptions, instead to create a new one.
  • Provide you with the facility to manage the internet bandwidth for secure backup.
  • Users can also able to migrate the attachments also, as this option is not available in the casa of a manual process.

Wrap Up

In this technical guide, you will get to know about the methods to import Gmail email to Outlook with the help of 2 different methods i.e., Manual method as well as Professional method. Although there are two methods provided to you, it is always recommended to users, to use the Professional Gmail Backup Tool to migrate your mails easily and rapidly.

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